KINGS POINT BABYBOOMERS

Old enough to have done it all - young enough to do it again!

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Revised and approved January 16, 2011

1. Name – The name of this Club is the Kings Point Baby Boomers Club, hereinafter referred to as “The Club”.

2. Purpose – The purpose of the Club is to provide social activities to its members. The Mission Statement adopted by the Club is as follows:    A new generation of retirees, known as Baby Boomers, has arrived at Kings Point. Some are snowbirds, securing their retirement homes early and making solid real estate investments. Many are enjoying full time retirement at a younger age than their parents did. Many of us still work part or full time, and are unable to participate in daytime activities.  Our goal is to create a more youthful vibe in King’s Point, generating activities that will embrace the nostalgia of the 50’s, 60’s and 70’s and take advantage of the evening hours. We welcome all who have the ‘spirit’ of youthfulness and wish to share in our activities.

3. Membership
       a. Eligibility - Membership is open to all residents of Kings Point who support the above Mission Statement, without regard to age.
       b. Waiver of Liability – All persons desirous of membership in the Club are required to sign a Waiver of Liability at the time of application. This waiver releases the club and its officers from any and all liability in connection with the social activities of the Club. Only those applications for membership that include this waiver will be accepted. If a person leaves the club or lets their membership lapse and then rejoins, they must sign a new waiver of liability.
       c. Suspension or Removal - Any member may be temporarily suspended or permanently removed from the rolls for cause as determined by the Board of Directors. Written notification of such suspension or removal will be sent to the member. A member, so suspended or removed, may appeal in writing for a review of the action at the next meeting of the membership. Action taken at such meeting
   shall be final. 

4. Guests - Guests may attend the social functions of the Club when sponsored by a member and paying the applicable Guest Rate fees, unless otherwise specifically prohibited.

5. Officers and Directors
       a. The following officers are elected to a term of one year by the membership at the Annual Meeting: President, First Vice-President, Second Vice President, Secretary, and Treasurer. The office of First Vice President is a two-year commitment, in that in the subsequent election, the First Vice President will automatically be elevated to the office of the President.
       b. Duties of Officers
                i. The President shall preside over all meetings,appoint all committee chairpersons, and be responsible to the membership for the conduct of
   business and affairs of the Club. The President, together with the other elected officers and directors, shall enforce the rules and regulations of the Club.
   The President shall perform such other duties as are customary for the chief executive officer of a club. The President shall act as the Chairman of the Board
   of Directors. The President is a member ex officio, of all committees of the club. The President shall make report to the membership at the annual meeting of
   the activities and concerns of the Club. The President holds no vote on matters before the membership or the Board of Directors, except if necessary to break a
   tie.
               ii. The First Vice President shall serve in the place of the President on his/her request or absence and in other ways assist whenever and wherever possible.
               iii. The Second Vice President shall serve in the place of the President upon the absence of both the President and the First Vice President. The Second Vice President shall serve as Chairperson of the Social Committee of the Board of Directors, overseeing and assisting the various social event
   sponsors.
               iv. The Secretary shall be responsible for maintaining the records of the club, to record the minutes of meetings of the membership and the Board of Directors, and to make report of relevant matters to the President and the members. The Secretary shall coordinate with the Membership Chairperson regarding the maintenance of Membership Rosters, new member candidates and membership applications. The Secretary shall act as a point of audit for the Treasurer.
                v. The Treasurer shall be responsible for the collection and investment of all monies paid into the Club and making report to the Board of Directors and membership of all such collections and investments.
       c. The Board of Directors consists of seven members, which include the five elected officers, plus the Membership Chairperson and one Director at Large. The Membership Chairperson and the Director at Large are elected by the membership to a term of one year at the Annual Meeting. The duties of the Membership Chairperson shall include the planning and implementation of recruiting efforts for new members and the means of maintaining existing members. The Director at Large will be responsible to act as an ombudsman for the membership, to provide support for
   the activities of the Club.
       d. Election of Officers/Members of the Board of Directors – Officers and members of the Board of Directors shall be elected at the Annual Meeting. Those seeking elected office are required to submit their names, along with specifying the office of interest to them, to the Board of Directors prior to December 1 of each year to be listed on the written Ballot circulated to the Membership.  Nominations from the floor at the Annual Meeting will be accepted for all offices, except that of President, prior to the voting for each office. The Board of Directors may, at its discretion, make recommendations for the various offices.
       e. Vacancies among officers and members of the Board of Directors that occur during the year shall be filled by the Board of Directors; except that the First Vice President shall accede to the office of the President should that office become vacant. Should the office of the First Vice President become vacant, the Board shall appoint a replacement to complete only that year, and the appointed individual shall not automatically accede to the office of the President at the next Annual Meeting.
       f. The existing Board of Directors may take action to remove any Officer or Board of Directors Member who is not performing his or her assigned duties as follows:
               i. By an affirmative vote of at least 5 members, the existing Board of Directors may set a special meeting (open to the membership) to remove an Officer or Board of Directors Member for cause.
               ii. The President shall provide written notice to the person whose removal is sought at least 30 days before the special meeting. The entire Membership shall be notified of the special meeting in accordance with the By-Laws.
               iii. At the special meeting, an Officer or Board of Directors Member will state the reasons why the Board seeks to remove an Officer or Board of Directors Member. Any member of the club may speak in favor or in opposition to the removal of the Officer or Board of Directors member, and may provide any documentation which he or she believes to be relevant. Members' speeches would be limited to five (5) minutes each. The person whose removal is sought may provide any documentation which he or she believes to be relevant, and may speak for whatever period of time is deemed appropriate in the sole discretion of the President.
               iv. Upon completion of the presentations, a Board member may move for the removal of the individual from Office. A Board Member must second the motion. If a motion for removal is not made or seconded, then the meeting shall be adjourned.
               v. If a motion to remove an individual from Office is made and seconded, then an affirmative vote of at least 5 members of the Board would be required to
   remove the individual.
               vi. The President shall be responsible for giving notice of the results of the special meeting to the person whose removal is sought and to the entire
   Membership.
               vii. In the event that the person whose removal is sought is the President, then the First Vice President would perform the duties of the President for the
   removal process.

6. Standing Committees - The following committees are hereby established:
       a. Finance - The Finance Committee shall consist of five members, shall be chaired by the First Vice President and include the Second Vice President, the Treasurer, the Secretary and one other individual from the membership. The function of this committee is to develop annual revenue and expense budgets for presentation and approval by the Board of Directors. The Treasurer shall track the club's performance against this budget and report the same to the Board of Directors.
       b. By-Laws - The By-Laws Committee shall consist of three members, shall be chaired by the First Vice President and include the Secretary and one other individual from the membership. The function of this committee is to perform a review of the Club By-Laws at least annually and recommend additions and/or modifications for the approval of the Board of Directors and the membership.
       c. Membership - The Membership Committee shall consist of three members, be chaired by the Membership Director and include the Secretary and one other individual from the membership. The purpose of this committee is to develop plans and programs to recruit and maintain members for the club and to recommend
   the same to the Board of Directors for approval. Upon approval,it is the duty of this committee to implement those plans and programs.
       d. Social - This committee is at the center of the focus of the Club and has the responsibility to develop ideas for the social activities of the membership. The Social Committee shall consist of five members, shall be chaired by the Second Vice President and include four other individuals from the membership. Other members of the club may be added as associate members, but the core committee shall have the responsibility to bring forth to the Board of Directors for approval those activities that it perceives will best serve the needs and desires of the membership.
       e. Publicity and Public Relations - The Publicity and Public Relations Committee shall consist of five members, be chaired by the Director at Large, and include the Second Vice President, the Webmaster, the secretary and one other individual from the membership. It is the responsibility of this committee to make the membership (and general public, when appropriate) aware of the activities of the Club through print and electronic media.  Associate committee members may be added at the chairman's discretion to assist in contacting members by telephone if necessary.  The First Vice President shall have the responsibility to identify and request members of the Club to serve on these committees prior to his/her election to the Office of President. The President shall have the responsibility to fill any committee vacancies, should they occur.

7. Finance
       a. The amount of dues shall be determined by the Board of Directors with the approval of the majority of the membership present at the Annual Meeting, or at a special meeting called for that purpose. Dues may be changed in the same manner. Annual dues are due at the close of the Annual Meeting and shall run until the next Annual Meeting. A member delinquent in dues relinquishes all voting rights and member benefits. Dues for sitting board members will be waived in consideration of their service to the club. All first time members joining the club and paying their initial membership fee at or subsequent to the October membership meeting each year and prior to the annual meeting in January, shall not be required to pay
   additional dues until two years hence.
       b. All expenditures in excess of $50.00 require the approval of a majority of the members of the Board of Directors present at a meeting of the Board. All checks issued by the club must be signed by two of the following officers:  President, First Vice President, Secretary, or Treasurer. All such expenditures are to be reported to the Board of Directors by the Treasurer. In case of the extended absence of the Treasurer, the President shall serve in place of the Treasurer.
       c. A petty cash fund of $50.00 is available to the Treasurer to reimburse those officers and directors for expenditures made for miscellaneous supplies, etc. for the good of the club. No expenditures by any officer or director may exceed $20.00 per month without prior approval of the Board of Directors.
       d. The sponsor of each social function must submit a proposed budget for the event to the Board of Directors for approval, with the intent that each social function must be self-sufficient.

8. Meetings
       a. Conduct - All meetings of the Club will be conducted in accordance with the latest version of Roberts Rules of Order.
       b. Membership Meeting Voting - A simple majority of those members present and eligible to vote will determine the outcome of any item brought to the floor for voting, with the exception of amendment of these by-laws, which requires a two-thirds majority vote of those present.
       c. Notification – Members will be notified of the upcoming general membership meetings, Board of Directors meetings, the annual membership meeting, and events via Baby Boomer email notification system, and the Kings Point “wheel” found on the designated Kings Point local channel. Other means of electronic communication may be used to supplement these.
       d. Scheduling
               i. General membership meetings are held at least quarterly in January, April, July and October,and more frequently at the discretion of the Board of
   Directors at times and locations determined by the Board of Directors.
               ii. The Annual Meeting of the membership is held in January of each year, at which time elections for the various offices of the Club will take place. The Board of Directors shall determine the location of the meetings.
               iii. Board of Directors meetings will be held at at least quarterly in January, April, July and October at a location determined by the Chairman of the Board.
   Special meetings of the Board of Directors may be held at the call of the Chairman.
               iv. When the Board of Directors must change the time and/or date of scheduled meetings,notification of such changes will be communicated to the membership per section 8c (Notification) of these bylaws at least one week prior to the scheduled meeting.
       e. Quorums
               i. A quorum for general membership meetings is twenty members or ten percent of the current paid up membership, whichever is less.
               ii. A quorum for Board of Directors meetings is four members.
       f. Meetings of the Board of Directors shall be open to all members in good standing, who, if wishing to address the board for a maximum of five minutes, must advise an officer of the Club of their topic so that it may be added to the agenda for the Meeting. This notification must occur at least 48 hours prior to the meeting of the Board of Directors.

9. Social Activities
       a. Activity List - The Club may, from time to time, develop a list and schedule of social activities for the members. This list is open for activity suggestions from any member.  Upon receiving approval from the Board of Directors, such suggestions will be adopted as official functions of the Club.
       b. Activity Sponsor - A member of the Club will be appointed by the Board of Directors to sponsor each activity, and work directly with the Board Social
   Chairperson to plan and carry out the event. It will be the responsibility of the sponsor to select other individuals to assist in the development and execution of the plans for that activity.
       c. Fees - The Club may collect such fees as are necessary to cover the expenses of those social activities it elects to support, plus a minor surcharge to provide for the common good of the membership. Guests will be charged a fee that is higher than that collected from members in good standing.
       d. Raffles - Fifty/Fifty type raffles are acceptable at Club social activities only so far as they comply with all state and local statutes.
       e. Consumption of Alcoholic Beverages - The reasonable consumption of alcoholic beverages at Club social functions is acceptable in those “refreshment–type” environments where it is a normally accepted practice.
       f. Smoking Restrictions – The Club and its members will comply with all state and local regulations regarding smoking inside of all establishments. In consideration of
   those who do not smoke, all smoking in outside environments will be restricted to a location established by the owner and/or the Board of Directors.
       g. Outside Sponsorship – All outside sponsorship of Club activities requires the approval of the Board of Directors.

10. Amendment – These By-laws may be amended by a two thirds vote of those members in good standing and present at the Annual Meeting of the Club, or at a special meeting called for that purpose. Thirty-day notice of a proposed change to the Bylaws is required to be provided to the members.